Workflow
Dear Hiring Team works when updates take seconds, not willpower. The goal is less mental load, not perfect tracking.
The core loop
- Capture the job posting (extension or web app).
- Set the initial status immediately.
- Update status manually after each event.
- Review reports and the pipeline once a week.
Everything else is optional. Keep it simple and sustainable.
Choose your mode
Mode A: Minimal (recommended)
Who it’s for: Most users
How it works:
Track only key statuses.
Ignore edge cases.
Rule: If you’re unsure, keep it simple and truthful.
Mode B: High-volume applications
Who it’s for: When you apply to many roles
How it works:
Capture everything immediately.
Batch-review weekly.
Rule: Consistency matters more than precision.
Mode C: Detailed tracking
Who it’s for: Only if you enjoy detail
How it works:
Add notes, links, and context.
Rule: Stop if it slows you down.
Weekly review (10 minutes)
- Scan “Initial” items older than your threshold
- Confirm silent ones are marked “No Feedback” automatically
- Update interviews and outcomes that happened since last review
- Close outcomes: Rejected / Offer / Accepted / Declined
- Archive items you don’t want counted
- Read reports, then decide what to prioritize next week
The review exists to reduce mental load, not to create extra pressure.
Common failure modes
“I’ll update it later”
Fix: Update immediately or it won’t happen.
Everything stays in Initial
Fix: Silence is a signal. “No Feedback” is set automatically.
I avoid marking Rejected
Fix: Tracking reality beats coping. Your pipeline is not your self-worth.
Overusing Archived
Fix: Archive only when you truly want it excluded from stats.